Contract Administration
Our Contract Administration Service
Effective contract administration protects everyone involved in a construction project. Without it, variations go unmanaged, payments become disputed and the contractual obligations of each party become unclear. At Whites Construction Management, we provide professional contract administration services for residential and commercial projects, ensuring that contracts are properly managed from award through to final account.
We act as the named contract administrator on your project, maintaining an impartial position between client and contractor while ensuring that all parties meet their obligations, that changes are properly instructed and valued, and that the project is delivered in accordance with the contract terms.
The Role Of A Contract Administrator
A contract administrator manages the formal contract between a client and their contractor throughout the construction process. They are responsible for issuing instructions, certifying payments, managing variations and ensuring that both parties fulfil their contractual obligations from start to finish.
At Whites, our contract administrators bring practical construction knowledge as well as contractual expertise to every appointment. We understand how projects work on site as well as on paper, which means we can administer contracts fairly, efficiently and in a way that keeps projects moving rather than creating unnecessary delay or dispute.
Frequently Asked Questions
What Types of Contract Do You Administer?
We are experienced in administering a range of standard form construction contracts commonly used in residential and commercial projects across the UK. We can advise on the most appropriate form of contract for your specific project and appointment.
What Does a Contract Administrator Do on a Day-to-Day Basis?
On an active project, a contract administrator issues formal instructions for variations and changes, certifies interim payments to the contractor, monitors progress against the contract programme, manages any disputes or discrepancies that arise, and maintains a complete record of all contractual correspondence and decisions throughout the project.
When Should a Contract Administrator Be Appointed?
Ideally, a contract administrator should be appointed before the building contract is signed so that they can review the contract terms, ensure the documentation is complete and establish the correct processes from the outset. Appointing a contract administrator mid-project is possible but can create complications if the early stages have not been properly managed.
How Does Contract Administration Protect My Interests as a Client?
A professionally administered contract ensures that you only pay for work that has been properly completed and valued, that any changes to the scope are formally instructed and costed before they are carried out, and that your contractor meets their obligations under the contract. Without proper contract administration, clients are exposed to cost overruns, disputes and potential legal liability.
What Happens at Practical Completion?
At practical completion, the contract administrator inspects the works, issues the practical completion certificate and releases the relevant portion of any retention held. They then manage the defects liability period, ensuring any outstanding items or defects are addressed by the contractor within the agreed timescale before the final account is settled and the contract is formally closed out.
Contact
- info@whitesconstructionm.co.uk
- 01233733739
- King Arthurs Court Maidstone Road, Charing, Ashford, Kent, TN27 0JS